What are Document Collections?

Collections are independent knowledge bases — like folders that have their own vector store. You can create unlimited collections, check their indexing status, optimize search performance, and see a readiness percentage for fast search.

Can I add one document to multiple collections?

Yes. During upload you choose which collection to add the file to. The File Information panel shows exactly which collections each document is saved in and how many content pieces it has per collection.

What does the Creativity Level slider do?

It controls the AI temperature from 0 (Precise and Factual — consistent, accurate answers) to 2 (Creative and Varied — more diverse responses). You can also control how many passages the AI reads and how documents are chunked.

What is RAG and why does it matter for document privacy?

RAG stands for Retrieval-Augmented Generation. It means the AI searches your documents first, then generates an answer based only on what it finds — dramatically reducing hallucinations and ensuring all answers are grounded in your actual data. Combined with local execution, this means complete privacy with accurate results.

Vaultex — Private Local AI for Your Documents

Vaultex is a private, local-first desktop AI application that uses RAG (Retrieval-Augmented Generation) to let you chat with your own documents — without any document data leaving your device. No cloud processing, no account, fully offline with Ollama. Available for Windows 10+, with macOS coming soon.

Upload PDF, DOCX, TXT, and Markdown files, organize them into independent document collections, choose any Ollama-compatible model, and ask questions in plain language. Every answer includes a source citation showing which document it came from and the exact match percentage.

Why Vaultex

100% private and local — your document data never leaves your machine. No cloud sync of your files, no third-party access. Works even in air-gapped environments.
No message caps or metered pricing — unlimited messages and documents, no per-token API costs, no daily limits. Chat as much as your hardware allows.
Source citations with match % — every answer shows the source document and relevance match percentage.
Document Collections — independent knowledge bases per project, client, or topic, each with its own vector store, indexing status, and readiness percentage.
Any LLM, fully offline — use any Ollama-compatible model; download new models directly from Settings.
5 export formats — export any document as PDF, Word (DOCX), Markdown, Plain Text, or HTML from the in-app preview.
Plain-language AI tuning — Creativity Level slider, Passages to Use, Text Block Size, and more, all explained in plain language.
Full message control — edit, copy, regenerate, or delete any message; search full conversation history.
File preview — read full document content in-app with word count and estimated read time.

How It Works

Upload your documents. Drag and drop PDFs, Word files, Markdown, or TXT into Vaultex and assign them to one or more collections.
Choose your AI model. Select any Ollama model for fully offline use and fine-tune settings in plain language.
Chat and get cited answers. Ask anything — every answer shows the source document name and exact match percentage.

Plans

Early Access — free for the first 50 users. Full Pro access for 1 year, no credit card required.
Pro — monthly subscription. Unlimited collections, unlimited messages, all LLM models, all 5 export formats, all AI tuning controls, priority support.
Lifetime — one-time payment. Everything in Pro plus early feature access and all future updates forever.
Enterprise — custom plan with on-premise / self-hosted deployment for teams, air-gapped installation support, custom RAG pipelines, dedicated onboarding, SLA and support contract, and white-label option. Contact enterprise@aivaultex.com.

How Vaultex Compares

Vaultex vs AnythingLLM: both are local RAG desktop apps. Vaultex adds source citations with match percentages, 5 export formats, plain-language AI tuning, file preview with word count, search optimization tools, and a one-time lifetime payment option.

Vaultex vs ChatGPT: ChatGPT sends your data to OpenAI servers and enforces message caps and usage limits. Vaultex processes everything locally — no document data leaves your machine, no message caps, no metered pricing.

Vaultex vs Dify: Dify is a developer-focused workflow builder. Vaultex is a consumer desktop app designed for non-technical professionals.

Vaultex vs Kotaemon: Kotaemon requires Docker or Python setup. Vaultex is a native desktop app with no technical setup — install and run in under 5 minutes.

Frequently Asked Questions

What is Vaultex?

A private, local-first desktop app that uses RAG to let you chat with your own documents without any document data leaving your device. No account required, works completely offline.

Does Vaultex send my documents to the cloud?

No. Everything runs on your local machine. Your documents, conversations, and AI models stay on your device at all times.

What platforms does Vaultex run on?

Windows 10 and later. macOS support is coming soon.

How much does Vaultex cost?

There is a free Early Access program for the first 50 users, a Pro plan billed monthly, a Lifetime plan with a single one-time payment, and custom Enterprise plans.

Can Vaultex run on-premise or in air-gapped environments?

Yes. Vaultex runs entirely on your own hardware and works in fully air-gapped environments when using local Ollama models. Enterprise on-premise / self-hosted server deployment for teams is available as a custom plan.

Does Vaultex have message or usage limits?

No. There are no message caps, no daily usage limits, and no metered or per-token pricing — unlimited messages and documents, limited only by your own hardware.

What file types does Vaultex support?

PDF, DOCX, TXT, and Markdown for upload; export to PDF, DOCX, Markdown, Plain Text, or HTML.

What AI models does Vaultex work with?

Any Ollama-compatible local model, fully offline. Download new models directly from Settings.

What is the difference between Vaultex and AnythingLLM?

Vaultex adds source citations with match percentages, 5 export formats, plain-language AI tuning, file preview, search optimization tools, and a lifetime one-time payment option.

Is there a refund policy?

Yes — a full refund within 14 days of purchase if Vaultex does not work as described, no questions asked.

Contact

Support: support@aivaultex.com · Enterprise: enterprise@aivaultex.com · Twitter: @vaultexapp · About Vaultex